Enterprise-class email that beats Microsoft Exchange, in functionality, securty AND cost!
Get online instantly anywhere with a robust Webmail Client that is as powerful as any desktop email client
Enterprise-class support with response times of just minutes not hours like some providers
SmarterMail offers all of the same features as Microsoft Exchange, but at a FRACTION of the cost. Unlike Exchange, features like audio and video group chat, and Team Workspaces for team meetings and group collaboration are included at no extra charge.
SmarterMail is the only on-prem email alternative to Exchange for web hosts, ISPs, small businesses and enterprises that want Exchange-level functionality, but without the high costs associated with Exchange.
SmarterMail is a full-featured email, group chat and team collaboration server that is the perfect alternative to Microsoft Exchange. It's designed to provide the fuctionality businesses need, without sacrificing secure, reliable access to business, and personal, communication.
However, SmarterMail offers a much lower price point than Exchange, has affordable hardware requirements, offers superior stability and can reduce maintenance costs. Therefore, it has a significantly lower total cost of ownership than Exchange, making it the best-in-class email and collaboration solution for SMBs and Enterprises, as well as for ISPs and hosting companies.
SmarterMail includes one of the most powerful browser-based webmail clients on the market. Compatible with all major desktop and mobile web browsers, using the webmail client eliminates the necessity of any other software, from email clients to calendar apps, freeing up disk space and eliminating the maintenance tasks that come from having more software installed on people's laptops and personal computers.
If desktop and mobile apps are needed, SmarterMail can handle those as well: From native Microsoft Outlook compatability to integration with other desktop email clients such as Apple Mail, eM Client, Windows Mail and more. In addition, SmarterMail works pefectly on mobile email clients and applications such as Apple's iOS email client, calendar and notes applications, Samsung's mail and calendaring apps, Mobile Outlook, the Gmail mobile client and more.
SmarterMail offers a number of collaboration features that make it easy to work together with team members, customers and partners. Whether using SmarterMail's webmail client or a favorite desktop or mobile client, SmarterMail can help increase the overall productivity of an organization.
The collaboration features available include:
| Robust Webmail Client that is as powerfuls as any desktop email client |
| HTML rich emails that support images and videos |
| Complete synchronization with desktop and mobile clients |
| Request Read receipts (per email or setting to enable for all) |
| Request Delivery receipts (per email or setting to enable for all) |
| "Disposable" addressing by folder -- Create one-time use email addresses that are active for a specific amount of time for things like free trial sign-ups, newsletters, etc. |
| Add/create a task from an email |
| Ability to share email folders (parents and children) individually with domain users |
| View an email’s text, raw content, and header |
| Support for nested folders |
| Ability to move, rename and delete email folders |
| Automatic and manual saving of Drafts |
| Warning for common mistakes prior to sending messages (e.g. no subject, missing attachments, etc.) |
| Ability to use To address for replies |
| Choose Default From Address and Reply-To Email address |
| Plus Addressing to help organize newsletters, etc. |
| System, domain or user level folder auto-clean rules |
| Automatic forwarding to one or multiple email addresses |
| Catch-all alias |
| Ability to link files from cloud storage -- SmarterMail’s File Storage, Dropbox, OneDrive, etc. |
| Send / receive from email and domain alias addresses |
| Centralize email accounts from different providers within a single interface (SMTP Accounts and Email Retrieval) |
| Support for Autoresponders, including the ability to set different autoresponders for internal users, contacts or domain, set date ranges, frequency, etc. |
| Robust Content Filtering rules |
| Contextual shortcut for adding / updating filters |
| Domain or user Trusted / Blocked Senders |
| System, domain or user level spam filtering actions (move to junk, delete, mark as spam, etc) |
| Create and use multiple signatures |
| Set Delete action (move to folder, etc.) |
| Set text encoding |
| Set message priority |
| Ability to sort and filter by common items like: read/unread, emails with attachments, messages linked to tasks, flagged messages, etc. |
| Forward multiple emails as attachments |
| Help against phishing – indications of Trusted Senders, full email address shown if not trusted |
| Ability to hide images from external website |
| Automatic blocking of harmful scripts present in messages |
Calendars |
| Attendee availability |
| Multiple Calendar support |
| Ability to share primary and secondary calendars with domain users |
| Subscribe to internet calendars |
| Domain or user Calendar auto-clean |
| Create appointments based off of specific time zones |
| Conference room scheduling |
| Domain calendaring for things like company holidays, PTO calendars, payroll calendars, etc. |
| Import/export ICS file |
| Categorize appointments for primary and secondary calendars |
| See Task start and due dates on a user's calendar |
| Ability to view personal and shared calendars concurrently or separately |
| Various views (e.g. Agenda, Month, Week, etc.) |
| Set a primary or secondary calendar as default |
| Complete synchronization with desktop and mobile clients |
Contacts / Address Books |
| Grid view or card view |
| Import/Export VCard or CSV |
| Categorize contacts from primary and secondary folders |
| Multiple phone numbers and email addresses |
| Global Address List (ability to allow users to opt out) |
| Ability to show aliases and mailing lists in GAL |
| Multiple folder support |
| Ability to view personal and shared contacts concurrently or separately |
| Ability to share primary and secondary contact folders with domain users |
| Set a primary or secondary contact folder as default |
| Shortcut to add a contact from Email view |
| Shortcut to email a contact (or group of contacts) from Contacts view |
| Shortcut to send one or more contacts’ VCards via email |
| Supports contact properties from popular clients like Microsoft Outlook and Apple Contacts |
| Support for Apple’s contact groups (client-side only) |
| Complete synchronization with desktop and mobile clients |
Group Chat |
| XMPP support for syncing to desktop and mobile clients (Adium, Digsby, IM+, etc.) |
| Domain chat search |
| Archiving for HIPAA and Sarbanes Oxley compliance |
| Audio and video chat |
| File sharing with previews |
| Offline messaging within the webmail client |
| Ability to use aliases as rooms |
| User availability (online, offline, away) |
| Download chat history |
| Ability to enable/disable per domain or per user |
| All communciation is kept within your server / domain |
| Can eliminate the need for third-party products/services like #Slack |
Team Workspaces |
| Audio and video support for up to 8 individual users |
| Password protected Workspaces |
| Guest access |
| Text chat for unlimited users |
| File sharing/storage by Workspace (Separated from standard File Storage) |
| Ability to restrict file sharing permissions to organizer, domain users or everyone |
| Shareable links to a Workspace to allow for participation of users outside your domain |
| Can be used in conjunction with Calendar appointments/invites |
| Ability to set video quality |
| Input/output device management |
| Ability to see previous workspaces -- live chat, shared files, etc. |
| All communciation is kept within your server / domain |
| Can eliminate the need for third-party conferencing products/services like GoToMeeting or Zoom |
Tasks |
| Grid view or card view |
| Task start and due dates can be added to your Calendar |
| Set Status (Canceled, Not Started, Completed, In Progress) |
| Set Priority level (1 - 10) |
| Manage/track completion percentage |
| HTML editor for Task description |
| Set reminders for Task due dates/times |
| Task Categories for primary and secondary folders |
| Multiple folder support |
| Ability to view personal and shared tasks concurrently or separately |
| Ability to share primary and secondary Task folders with domain users |
| Set a primary or secondary Task folder as default |
| Create a Task from email |
| Complete synchronization with desktop and mobile clients |
Notes |
| Color coding to help with organization |
| HTML editor for Note description |
| Support images and video |
| Import Notes in CSV format |
| Grid view or card view |
| Category support for primary and secondary folders |
| Multiple folder support |
| Ability to view personal and shared Notes concurrently or separately |
| Ability to share primary and secondary task folders with domain users |
| Set a primary or secondary Notes folder as default |
| Complete synchronization with desktop and mobile clients |
Web Interface (Webmail Client) |
| Robust browser-based client that matches features available in any desktop email client |
| Compatible with any modern browser |
| Responsive design for both desktop and mobile compatibility |
| Light or dark theme |
| Standard and Advanced Search |
| Preview message attachments |
| Notifications for shares, appointment reminders, events etc. |
| Automatic attachment/removal of shared items |
| Ability to customize login page for system wide or per domain |
| Thumbnails for image file attachments |
| News Feeds section - add/subscribe to news feeds and review directly from webmail |
| Download all attachments as .ZIP |
| Upload attachments in the background |
| File storage linking PLUS the ability to link files from services such as Dropbox, OneDrive, etc. |
| Automatic save as draft |
| Follow-up flagging |
| Linked emails and tasks |
| Advanced content filtering |
| Advanced spam filtering rules |
| User-level auto-clean |
| Support for multiple languages |
| Email address auto-complete similar to Microsoft Outlook |
| Import and export contacts |
| Support for user and domain aliases |
| Multiple signatures support |
| Multiple identity/SMTP support |
Collaboration |
| Sharing of primary and secondary email folders |
| Sharing of primary and secondary Calendars |
| Sharing of primary and secondary Contacts |
| Sharing of primary and secondary Tasks |
| Sharing of primary and secondary Notes |
| Team Workspaces for audio / video conferencing for team-wide collaboration, within or outside a domain |
| Group Chat for audio / video / text chat for domain users |
| Automatic sharing of items / removal of shares |
| Synchronization of shares with desktop and mobile clients |
| Ability to use Aliases or User Groups for group messaging and sharing |
File Storage |
| Share links to files versus adding attachments -- eliminates sending/file size limits |
| Blacklist certain file types/extensions |
| Previews available for certain file types -- icons for PDFs, etc. |
| Multiple folder support |
| Workspace and Group Chat files stored separately |
| Ability to password protect shared links |
| Ability to set time limit for link/download availability |
| Set public/private availability |
| Connect to third-party services such as Dropbox and OneDrive (including the ability to connect using School/Work Account) |
Maling Lists |
| Bounce detection |
| Automatic removal of subscribers on bounces |
| Optional double opt-in |
| Subscriber custom fields |
| Friendly unsubscribe links in messages |
| Common subscriber database for all mailing lists |
| Merge variables and custom fields into messages (mail merge) |
| Toggle auto-generated response to mailing list commands |
| Enhanced mailing list compose with attachments |
| Customized command messages |
| Mail logging per subscriber |
| Throttling of mailing lists |
Antispam Measures |
| Configurable and manageable options, including content filter bounces, max message size to scan, enabling SRS when forwarding, etc. |
| Support for Message Sniffer add-on |
| Support for Cyren Premium Antispam add-on |
| Incoming and outbound spam checking |
| Message retrieval via POP and IMAP (outgoing messages only) |
| Spam checking on POP3 message retrieval |
| Outgoing spammer detection and limiting |
| SpamAssassin-based Pattern Matching Engine |
| Support for distributed SpamAssassin servers (Linux or Windows) |
| SPF record checking |
| DKIM support |
| DMARC support |
| RBL/URIBL listing detection |
| Ability to add and weigh custom RBLs/URIBLs |
| Reverse DNS checking |
| Greylisting (based on IP, sender location, spam weight, etc.) |
| Configurable spam weights for system, domain and users |
| Configurable spam headers |
| Configurable and manageable Greylist options |
| Trusted senders |
| Require SMTP authentication for outgoing messages |
| Support for Declude |
| Allow Domain Administrators to override Actions |
| IP Bypassing for spam checks and/or greylisting |
| Greylist Filtering for excluding greylisting based on IP |
| SMTP Blocking |
| System-level Trusted Senders (domains and/or email addresses) |
| Compatible with third-party antispam solutions, services and appliances |
Antivirus |
| Support for Cyren Zero-hour Outbreak Detection add-on |
| Out-of-the-box ClamAV |
| Support for third-party command-line antivirus solutions |
| Support for a remote ClamAV server (Linux or Windows) |
| Virus quarantine (outgoing messages only) |
Security/Attack Prevention |
| Incoming and outgoing TLS |
| 2-Step Authentication, including support for email recovery or authentication clients (e.g. Microsoft or Google Authenticator) |
| Incoming and outgoing SSL |
| Active Directory Authentication |
| Optional alternate SMTP port |
| SMTP authentication by domain |
| Restrict administrator access via IP |
| Brute force detection for Webmail |
| Manual and automatic IP whitelisting/blacklisting |
| Automatic harvest attack prevention |
| Automatic denial of service prevention |
| Malicious script filtering in webmail |
| Throttle user and domain activity |
| Throttle incoming bounces to prevent saturation |
| Domain or user-based throttling |
| Events and Notifications |
| Event-driven architecture |
| Notification profiles |
| Configurable system, domain and user events |
| Assign actions to events (e.g. command-line, notifications, etc.) |
| Default notification to all users when disk quotas are reached |
Mail Server Protocols |
| Microsoft Exchance ActiveSync (EAS) (Optional add-on) |
| Microsoft MAPI/Exchange Web Services (EWS) (Optional add-on) |
| SMTP |
| IMAP and IMAP IDLE |
| POP3 |
| LDAP |
| CalDAV |
| CardDAV |
| XMPP |
Migration and Converters |
| Built-in mailbox migration for email, calendars, contacts and tasks from a variety of mail providers including Exchange, Office365 and more |
| Mail server converters for a variety of competitive products: Ipswitch iMail, Icewarp, MailEnable, and Mailmax |
Automation (Web Services/SOAP) |
| SmarterMail is 100% API-driven meaning virtually every feature and function within all areas of SmarterMail is availble for integration/automation by third-party developers |
| Pre-built, open source integrations/modules for several popular control panels such as Plesk and WHMCS |
| All web services fully documented |
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